Our business mission is in one of our taglines: “Teaching Kids To Reach New Heights.” We strive to assist children in raising their own personal bar beyond what they perceive they can do. Our purpose is to provide a structured program that promotes progression of physical, mental, and emotional attributes in children.

Competitive athletes learn how to set a goal, to plan, to persevere, and to accomplish. The true value is in learning that one can fail, try again and again and again and finally, accomplish one’s goal. We believe that the “winning” is in the development of the child through participation rather than accumulation of 1st place awards.

Our goal is to be the hub of competitive Gymnastics and Tumbling in all of Dane county, and to provide an opportunity for children to have fun while developing the character traits of Trustworthiness, Respect, Responsibility, Fairness, Caring and Citizenship as well as enhancing their fitness level.

We tend to focus on personal effort, improvement, and personal mastery of skills over winning. Though we do encourage the passionate pursuit of victory, we unequivocally believe that actual results are not as important as effort and the joy of competition. We believe that “winning” is a natural byproduct of hard work, dedicated effort, and the love of learning.

Pillar 1: Trustworthiness:

· Always pursue victory with honor

· Demonstrate and demand scrupulous integrity

· Observe and enforce the letter of the rules

· Do not compromise education and character development goals

· Do not engage in or tolerate dishonesty, cheating or dishonorable conduct

Pillar 2: Respect:

· Treat the traditions of the sport and other participants with respect

· Do not engage in or tolerate disrespectful conduct including verbal abuse of opponents and officials, profane or belligerent trash talk, taunting or unseemly celebrations

· Win with grace and lose with dignity

Pillar 3: Responsibility:

· Be a positive role model in the gym, on the competition floor and in daily life

· Further the mental, moral, and social development of teammates

· Maintain competence, follow all rules, and live up to reasonable expectations

Pillar 4: Fairness:

· Adhere to high standards of fair play

· Treat everyone, even other teams, fairly

· Never take unfair advantage

· Be open-minded

Pillar 5: Caring

· Remember that sportsmanship and learning are always more important that winning

Pillar 6: Citizenship:

· Promote sportsmanship by honoring rules and goals of the program

· Follow the code of conduct and expect the code to be followed by your teammates, your coach and your family

· Do not use or encourage drugs or alcohol. This includes excessive caffeine.

· Demand compliance with the laws of sport and the law in terms of behavior, gambling, and drug use

Attitudes and work ethics should reflect the 6 pillars of Character

Attend all training sessions, any absences must be reported in writing prior to the date.

Be Prompt: athletes should be on time, or call to let the coach know that they will be late

Attend all scheduled competitions and performances

Maintain a positive, forward focused attitude: be spirited and supportive with your teammates, members of other Gymfinity programs, coaches and ALL families

Keep the gym clean: no food in the gym, no drinks except water, no gum or candy at any time.

Respect Authority: challenging the authority of the coaches or a person placed in charge will be grounds for dismissal from the team

Respect your Team: Any abusive or negative comments, through any media (spoken, written E Mailed or posted) will be grounds for disciplinary action or removal from the team

Always Think “Safety First”: Jeopardizing the safety of one’s self or others will be grounds for disciplinary action

Be supportive of all teams and members: negative gossip will not be tolerated. We are ALL on the GYMFINITY team.

Respect your family: give the proper respect for those who are making it possible for you to participate.

Communication is essential: be courteous when speaking with others, be sure that all concerns are brought to the right people and not spread as gossip or ill will.

Must not bad mouth other teams, coaches, programs, officials or athletes at competitions

Must appear in professional attire at competitions and performances, when their appearance is a direct reflection of the respect they have for the athletes, the families and Gymfinity.

Must maintain high standards of being a role model for the athletes. Never speak about drinking, partying, relationships, politics or religion in front of the athletes.

Must understand that all parents are part of the team and treat them with the same respect they wish to have returned.

Must be honest regarding parent concerns and questions. Sometimes messages are lost when they are delivered by trying to be too polite. A coach must be straight forward, yet tactful and respectful of another’s feelings.

Any athlete or coach found to have violated any law regarding the use of alcohol and/or drugs will be immediately removed from the team program. There will be no refund of tuition for time lost once removed. Athletes may not re-apply to be part of Gymfinity’s team program but can participate in a non-competitive program.

Considerable time is spent preparing: the vast majority of the athlete’s participation is in practice not competition. Therefore, success could be easier found in training not in competing. Developing a positive work ethic, developing friendships with teammates, learning to set reasonable goals and appreciate their accomplishment are the most important successes. True achievement because of sustained effort is a reward the athlete will remember for long after their participation in sport is over.

I once had an upset parent from another gym loudly accuse me of not sending their gym an invitation to our meet (which we actually had done) because we were afraid that their team would beat us. I smiled at her, assured her that it had been sent and said I had no worry of ever being beaten because our team never loses. My comment, which infuriated her, was based on this definition of success. It was sad to see that she, and probably her daughter, had lost even before the meet started.

The best time to retire, if there is a best time, is immediately following the competitive season. This at least fulfills the athlete’s obligation to their team. Gymnastics and Tumbling are unique activities that as the athlete progresses, the time requirement is greater, and the level of difficulty or risk is elevated. The demands of progress are what require greater time, to ensure safe and efficient learning.

The Gymfinity facility is designed to provide safe and efficient training for top level competitive team programs. We do our best to ensure each athlete has a quality experience. The Gymfinity team target teaching ratio is 12 to 1. We do not guarantee that ratio as at times groups may be larger or smaller due to various factors. As an organization we do not have total control over all the variables of attendance, personal schedules, or schedule conflicts.

A successful competitive team program requires the willingness and effort of the athlete, coach, and parents working together to accomplish an appropriate set of shared goals. It is the role of the athlete to train diligently, the coach to guide the training and the parent to be supportive of the athlete, the coach, and the program.

The competitive success of the individual and team is dependent on taking full advantage of the cyclical nature of the training program. The type of training and intensity varies with micro-phases in the Macro-cycle. For this reason, the athletes are expected to participate in each training phase. Gymfinity’s athletes are among the best athletes in their schools. This is a credit to the type of training that Gymfinity provides and demonstrates how our program affects performances, even out of the gym setting.

Frequent deviation will hinder skill acquisition and the development of the athlete. When athletes are not present for training the coach and program can no longer be responsible for progress. Parents and athletes must have a realistic perception of the altering of potential with reduced attendance. In a nutshell, if you do not come, you won’t get any better.

Basically, it’s a series of steps to ensure forward movement.

Each year the phases are adjusted based on the calendar and the performance expectations of the team. Immediately after the competitive season, the teams enter a phase of slow-down to re-address basic skills and fortify their foundation. This is followed by a strength development phase that rises and tapers throughout the year. There are phases of skill development and routine preparation, pre-competition and competition. Each training cycle operates overlapping the others and the transitions from one to another are often seamless.

There are standard policies and procedures for each discipline, and it may seem confusing. Rest assured that your coaches know all the policies and will train the athletes within the framework of the rules provided. The codes of conduct for athletes, coaches and parents are determined and enforced by Gymfinity and fall within the standards set by any governing body.

In Gymnastics; we would like every gymnast to go a minimum of 4 invitational meets per season. If State, Regional or National championships are qualified to, the gymnast and family will have the option to attend or decline.

For T&T; all levels are required to attend a minimum of at least 4 invitational meets. The season may have additional opportunities, so the requirement is a minimum of 80%. The team will compete through the Regional championship every year with consideration for Nationals. The considerations are based on the location and the number of participants.

We are very cognizant of the expenses and time required for families and we will not ask that a small group travel far and at great expense.

That means that though it may appear on a meet website, it may not be confirmed and so may not have been disseminated to parents.

All information to and from a meet host will be done through your team coach and our team management. Not only is contacting a meet director disrespectful to the operator by taking their time answering personal issues, but it makes Gymfinity look as though we have no professional organized method of communicating with our families. This is clearly not the case.

We have a rule regarding gymnasts arriving late for a meet (they get removed from the roster) but we know that it is usually not them doing the driving. Understand that when your child gets scratched for being late that it most likely won’t be their fault, it will be yours.

We believe in the athlete being responsible, but it’s the parent that will have to go get whatever was forgotten. Save yourself the trouble, double check.

Understand that once on the floor the athlete belongs to the coach; allow them to do their jobs. The parent’s job is to cheer wildly and give great praise for doing well, or great praise for the effort if “doing well” is not what happened. I have had parents refuse to talk to kids that had a bad meet; I have had kids go without post-meet ice cream as a punishment, and had one gymnast have to remove gymnastics posters from the bedroom for a single fall on beam. My list could continue, and though they all seem extreme, understand that punishment is not what’s needed for a bad experience. Encouragement to return and try again is what is needed. The long-term lesson is the goal, not the short-term victory.

Kids can hear your personal clap sound; your voice stands out among many when it cheers. Your kids know that you are there. Sit with other team parents, make signs, wear our colors, and cheer loudly. Your child might say that you are embarrassing, but inside, in the part of their heart that they can’t verbalize, they love you more for being there.

Each family will receive a team spirit apparel item to wear to meets. Extras can always be ordered too.

Be respectful. ALL gymnasts are REQUIRED to stay until after the last award is given out for their session. This means that we may get home a few minutes later but we believe that it is important to instill a sense of respect for ALL competitors, their parents, their coaches, and their gyms. Please do not pressure a coach or your child to leave 10 minutes early.

Please don’t participate in bleacher talk. Other parents may represent their gyms by bad mouthing kids, coaches or programs or bragging about the same. That behavior is embarrassing to us, (coaches, kids, and other parents). What other Gymfinity parents do will represent you as a Gymfinity parent too. Please feel free to “assist” another parent in understanding proper meet etiquette from the Gymfinity perspective. If you are uncomfortable addressing someone who is embarrassing YOUR gym, bring it to the team coach and let us address it.

Being wrapped up in scores and numbers is discouraged for you, the parents, but getting the gymnasts wrapped up in them is absolutely not allowed. Scores are the coaches’ job. The best parents are the ones who tell their children that they looked great and don’t base a judgment of their child on a judge’s assessment. Please keep your perspective and have a good time. This is supposed to be fun for all of us. Help to provide a positive experience for “the Team”.

Do we want our kids feeling that they are only as good as a number? In competition the athlete’s job is to perform, not score. The parent’s job is to support the child, regardless of the outcome. The coach’s job is to worry about the numbers. Numbers inconsistent with performance will be addressed. Low numbers will spur us to come up with a plan to raise them, and high numbers, well, honestly, are inconsequential. At gymnastics meets we will not allow the athlete’s to keep track of their scores and we even discourage them from watching them get flashed. At any competition the score, though supposedly objective, is only a subjective evaluation of one moment in time, affected by millions of variables. There are factors we cannot control; did the judges sleep well? How did prior competitors do? How many routines has the judge already watched? Is the judge affiliated? It is not fair to base our opinion of the performance on the judge’s perspective unless we know all the answers to these questions. We STRONGLY discourage that your assessment of your child be based on scores as well. Look at progress, look at happiness, and look at how well they handled the stress of competition. Please do not signal the score to them during a competition. They don’t need to know. You may wish to keep track but be aware then, that it’s for you and not them, until well after the meet, if at all. We are aware that it is a competition and scores matter. I assure you that we attend to their importance. That’s our job. But, to you - the parent- or them - the athlete -if the score becomes more important than the performance, then the trophy is more important than the lesson. If that is acceptable for you, you are at the wrong gym.

You should promote Gymfinity in every way you feel is appropriate: Tee-shirts, sweatshirts, banners and cheers. Never speak in a negative manner about another club, our club, our coaches, our athletes, or our families. If you have issues with any of the aforementioned groups, I hope that you understand that resolution is brought about only by taking it to the right channels. J has the power to resolve most conflicts. Understand that each coach is empowered to handle their own situations (to a certain extent). If you have a bad experience, please bring it to your coaches. Parents and athletes alike can bring questions or concerns to the coaches at any time. Dissatisfaction is a personal matter, it should not be spread to others who are not involved with it, except the coaches because they can explain it or otherwise affect it somehow. We say that if you have a problem and you don’t let us know, then it’s YOUR problem. If you let us know, then it becomes OUR problem and we can assist in it’s resolution.

Not only is this a spirit, or team unity issue, but complaints to meet officials at competitions can result in loss of sanction, a team deduction, or worse yet, a negative reputation. Violation of these positions does get reported by other parents and parents from other gyms to us. We know who says what. Do not embarrass your son or daughter. Remember it is better for us to remove a constant complainer than it is to try to try unsuccessfully and repeatedly to appease them.

There are, however, certain things parents should do to help ensure that their child’s team experience is a positive one. First and foremost, be a primary source of support and encouragement. Let your child know that your love and support are unconditional. Your approval and encouragement should not be based on performance. This is a critical point. In sports, progress is a continuous series of gains and losses. It can be an emotional roller coaster. Your reassuring and stabilizing influence is vital to your child’s emotional success.

We look to the parents to provide us with an athlete who is prepared for training and competition. We tell the children that they are like high performance race cars; they need fuel before and after a race, they need well maintained parts and regular maintenance. For the athlete this means a light meal before a workout and a light meal after. It means a diet that provides all the food groups in the proper amounts. It means being sure they get enough sleep, and they get enough social time with friends and family. It means evaluating all this periodically. It is near impossible for us to reach skill and performance goals with an athlete that doesn’t have the raw materials with which to build upon.

Parents should attempt to reinforce what the coaches are trying to accomplish in the gym. This includes proper goal setting, learning responsibility, developing a strong work ethic, having a positive attitude and good sportsmanship. Parents can help their children understand that they are unique individuals and that their rate of progress in the sport will be different from others. Help your child focus on their personal goals and not to make negative comparisons. Gymnasts will progress at different rates and at different levels. This reality can be exceedingly difficult mentally and emotionally. Slower progressing athletes may feel that they are not progressing at all or that they should be doing better. It can also be stressful on a faster progressing athlete; they sometimes develop a fear of success or feel as if they are an object of resentment. We try to encourage our athletes to focus on personal progress rather than getting caught up in the comparison trap. We take steps to ground the athletes when we see signs or symptoms of this problem arising. Parents should help to reinforce these ideas and principles, not doing so will have a defined negative effect on their child’s progress, and their love of what they are doing. It will also stress the relationship between the parent and the child. I know. Not you. Not your family. You’re different. But based on my 40+ years of experience with families, I cannot recall a time when it hasn’t gone just the way I said.

If there is a need for a parent to meet with a coach, please schedule an appointment. Coach/athlete/parent meetings (Triangle Meetings) will be held following the competitive season. The athlete’s progress and recommendations for future team placement are the main topics. Please do not ask to speak to a coach prior to or during a scheduled practice session. During the practice time the coach’s attention must be given to the athletes. The staff is generally available for conference sessions at other times or a time may be arranged.

Gymfinity hosts 2-5 meets each year. Some are intrasquad meets and some are in-house meets and no assistance is needed. However, some events like the Compulsory Gymnastics Star Invite and the Optional/Xcel Gymnastics Dairy Aire Invite will need many helpers.

Our meets calculate a portion of the money generated as pay for our helpers. Committee chairs get paid for their time and every helper is paid a portion based on the amount they helped. That amount is credited toward their tuition. So, it is “worth it” to help out. Not to mention, your son/daughter see the example you set for “volunteering” and always appreciate that you take a part in the activity they love.

It amazes me sometimes when I see coaches allowing their kids to leave the competition area before all the teams are done competing. What we are saying to our athletes is that the only thing that is important is their performances and maybe the performances of their teammates, but no one else. This is such a missed opportunity! While kids today sometimes seem to have less empathy than I can ever remember, we have this great platform to show our athletes how much everyone else wants the same thing that they do. We try very hard with our program to remind our kids that what the other kids are doing is just as important to them as it is to us. We tell them that we will always remain in the competition area as long as there is an athlete competing in our session. And here is a big key to this…we, as coaches, remain seated with them (there is always at least one of us who does this). We do not allow them to run around unnecessarily, but remind them to sit, facing the kids that are competing.

This could be under or behind the chairs that are provided for the athletes to sit, or along an “out of the way” wall. We will not allow our athletes to come into a meet and not remind them to put things away, we would be missing an opportunity to make them more mindful of others.

This is so disrespectful to the athletes on the award stand! I know that many coaches do not go to awards because of the limited time between sessions, and we are no different. What we have done though, is to go to them whenever we possibly can, and speak to them about behavior as often as possible. I, personally, am not above going up to the front where the girls are sitting and reprimanding them for talking during this time. I have done this before.

This one is the same as not leaving the competition area before the last competitor. We need to make sure our athletes know that what they want is not more important than what all the other kids at the meet want. They are all there for similar reasons, and no one is better than anyone else as people, or more important. Please do not ask us if you can leave early. However, in the case of an emergency, a little communication goes a long way.

This is something that we feel is so valuable. It really makes the kids remember that they are not the only ones trying to achieve their goals. It opens their eyes to the feelings and realities of other competitors, and I can’t think of many things that I would rather have them learn.

This takes things from a reactive state to a pro-active state. Now, we are going to do something about the negative situation or remember what we did to accomplish the positive and repeat it. A great example of this “right time and wrong time” scenario is when an athlete is not doing what they need to in the gym and then cries because they fail at the meet. We personally try to use this as a teaching opportunity. We let them know two things – - the first is the fact that they can do something about this situation by changing their behavior in the gym – - the second is that they have not earned the right to cry when they have not done everything they can to keep disappointment from happening. In other words, they contributed to this, and we tell them that it is like pouring water on your own head and crying because you are getting wet. We use this time as an opportunity also to inform them that if they calm down, then the first time is okay, but the second one is not. They are told that they will have to leave the meet and go and sit with their parents. I have only had to send a girl out of a meet for this once in over 40 years.

This one is a lot like the awards stand, but even more personal. If we encourage our athletes to go and meet the kids in our rotation and root for them, then they are not only learning empathy, but social skills as well. They are finding new friends that have similar experiences, and maybe even friends that they will have contact with for several years. I think that it is extremely important that we remember how valuable an opportunity we have with these children. What we are teaching in respect to skills and routines is important, but this only occupies about 1/7 to 1/5 of the athletes’ lives. We must remember that the lessons they can learn from the sport can help them with the rest of their lives.

There will be no return of the entry fee. This is not only for the continuity of training but for the athlete’s safety as well. I am sure that you want your child to be safe. This is true of all teams and there are no exceptions. We understand that there may be compromises, but any claim will only be discussed if the athlete is substituting a practice for a private lesson or other training time to make up for the lost practice.

We also believe that you have chosen Gymfinity because of our excellent reputation and high level of quality training we administer. We will try to remain flexible, but the training schedule is designed for maximum results in skill and team development. An athlete must attend the appropriate schedule for their level, inability to do so may result in delayed mobility to the next progressive step in competitive level or removal from a competition. Perfect attendance at scheduled workouts and gym functions is essential to ensure consistent training. If an athlete must leave early, or cannot attend a workout, THEY must notify the gym by note or by phone call. If an athlete knows of an absence ahead of time, THEY should include the date and a reason in a note. There are no scheduled make-ups for team programs out of season regardless of cause. The only excused absences are for an academic function, such as a meeting or event that is required for a grade, and these ONLY during competitive season. Overloads of homework, sporting events, or time with friends are not excusable absences. In the event of an academic related absence, one make-up is scheduled on an off scheduled night. On occasion, team workouts may be canceled due to events, holidays, rest days after a heavy competition schedule etc. These practices will not always be made up. Sometimes a scheduled absence may be in the best interest of the athlete and we will decide when that is. There is never any tuition credit given for canceled or missed practices.

If an athlete must be late, THEY (not the parent) should phone before their scheduled workout time. If for some reason (school dismissal time, activities, etc.) the athlete will be late on a certain day please inform the office or coaches in writing. We emphasize that the athlete, not the parent, is expected to take responsibility for reporting absences and tardies. If for some reason (car trouble, traffic, etc.) the athlete is not able to call, the parent should come in and explain to the coach the reason for being late. We are not only trying to develop responsibility in our athletes by asking that it be them who inform us but attempting to foster independence. We also expect it from our teams because it is disrespectful to not show up when someone expects you. Aren’t these traits you would like your child to develop too?

Tuition will not be reduced or discounted for absences less than one month in duration regardless of the reason. If a child misses any practice due to an injury, it is REQUIRED that we receive a doctor’s release that allows that child to again participate. Without it Gymfinity would be liable for exacerbation of an existing injury or potentially introducing a new injury because the athlete is unable to perform to standard. We do not have any medical training and are unable to diagnose any athlete’s recovery.

We ask for a commitment of time and focus. If that is not possible while participating in other activities, then we would ask that the family decide which activity takes priority. If the athlete cannot make the scheduled training sessions or makes them in-frequently then there is a conflict. Physiologically, psychologically and from the standpoint of safety the best course of action for an athlete is to not spread their focus too thin. We know that we cannot restrict a child from participating in other activities. In earlier levels the crossover is usually not intrusive and doesn’t appear to be too detrimental; however, as an athlete moves up in levels, the demands on their attention and physical bodies will increase. Again, knowing that we cannot demand that children do not participate in outside sports we can only strongly discourage it. As children spend more time, and energy outside of the gym they will have less to spend in the gym. It MUST be realized that ALL expectations of the child’s performance will be modified. Children spread thin will not progress as well and are prone to more injuries. At levels of skill where poor or uncommitted performance can cause injury, paralysis or even death, a parent MUST be comfortable knowing that their child, spread thinner, will be at risk as well as be slowed in their development.

We cannot forbid participation in outside sports but want to make it clear that the luxury of questioning a child’s progress (why didn’t he/she do better?) is eliminated. We cannot attribute any delayed or inconsistent training and progress to anything from the gym when outside factors are affecting the athlete’s performance. Also, training an athlete on difficult skills that require full physical commitment as well as attention and focus become riskier when the child’s energies and attention are diminished. Allowing and encouraging outside participation after the athlete attains level 7 or up will diminish their performance and put them potentially at great risk. Even when the coaches are made aware of the cross training, some factors cannot be controlled by anything other than removing the athlete from participation. This may be done if the coach notices diminished focus or performance, but often these characteristics remain covert.

We have found that athletes in our sports, as they approach higher levels may require more devotion. Higher levels need a focus in training that can only be accomplished through exclusivity. It is difficult and dangerous for a gymnast/tumbler to work as hard as it takes to be successful. Gymnastics/tumbling are a few sports that require more time and greater risk as the athlete progresses. If an athlete is training in other sports, they lose the clarity of focus and may compromise the specific nature of musculature required for these sports. Neither of these two concerns would allow a positive outcome for the athlete. We cannot be expected to efficiently train under these negative conditions.

The coach cannot be responsible for the safety of an athlete who attends under sub-standard personal conditions. This must be understood, for liabilities sake, and your signature at the end of this document confirms your understanding and acceptance of this policy and removes liability for progress or safety regarding substandard physical/mental state from Gymfinity and places it squarely on the shoulders of the parents.

Each high school has different training requirements. Some allow kids to continue club gymnastics alongside HS. Some do not.

Gymfinity offers 2 plans for gymnasts to comply with their HS training. In either case, ONLY Xcel competition is allowed and all planning and commitments are decided and paid well before the competition season begins.

Requirements of Plan 1:

1. Gymnasts continue to benefit from club training a minimum of 1 day per week.

2. Gymnasts MUST do 1 meet in the season with Gymfinity. We encourage participation in the Dairy Aire Invite as the schedule is easier to control.

3. Gymnasts are encouraged to train all 4 events to compete AA in club. If they specialize in HS, they MUST specialize in the club meet.

4. They will maintain the place on team by paying 35% of their regular monthly tuition. This way they stay in the loop on communication and training.

Requirements of Plan 2: (ONLY for gymnasts that are NOT allowed to compete concurrent seasons)

1. Gymnast separates from the Gymfinity team, pays no tuition during HS season, does no training with us but returns following the HS state meet.

2. Provided there are opportunities for competition between HS State and USAG State, the gymnast is enrolled in competition. This allows them to participate in the USAG State Championship.

3. Upon return the gymnast pays the full team tuition for the return month. They may then return to training with the team through the off season.

4. NO REFUND is offered if the plans change.

It is important for parents to understand that program costs include much more than just the coach's time. Other costs include (but are not limited to) administration, facility (read as rent, real estate taxes, insurance, utilities, maintenance, etc.) equipment, liability insurance, coaches training, professional associations and fees plus a myriad of other items. Gymfinity Ltd. has an obligation to cover these costs to ensure the maintenance of the competitive programs. For this reason, it is necessary for the parents of each team member to share in the financial responsibility on a continual basis. Team programs in clubs are most often offered as “break-even” programs. The profitable programs are for younger and lower level classes. If we were to operate based off of a more profit centered model, we would eliminate the team programs and thus eliminate the need for a $50k floor, $4k vault tables, high payroll, higher insurance, and less administration cost, but we don’t. We try to keep our prices fair but still operate as a viable business.

Snow days usually come off the 4 weeks of scheduled “off-days” but for some years, if the snow is overbearing, we can only make every attempt to make up the days.

As mentioned above Gymnastics and T&T Team tuition is calculated on a 48 week per year basis and then divided by twelve to arrive at a monthly amount which is due no later than the first of the month. Each year you can expect to have a limited number of practices canceled due to holidays, meets, inclement weather, rest days after long meet weekends etc. Your monthly tuition would be much higher if we had to consider that some team members would be pro-rating tuition for one reason or another while expenses stayed the same. Just like a health club membership where your dues still apply even if you do not take advantage of the facility or the program, your team tuition is due regardless of schedule conflicts, injury, illness, vacation, sickness or homework.

It is often possible to work around injuries and turn a difficult situation into something positive by increased work on flexibility, strength, specific events, or specific skills. There is no reduction in tuition unless the condition takes the athlete out for one complete month and then only if the athlete cannot participate in training at all. In that case the tuition would be adjusted based on participation.

For the athlete to return to training following a prolonged sickness or injury the parent MUST provide a doctor’s approval of return.

We know that sometimes a family’s financial obligations become overwhelming. Gymfinity is willing to negotiate a payment plan for any team family. There are also several work-study programs available through the gym. Cleaning, filing, and other odd jobs may be done in return for payment toward tuition.

There is basically only one way that team accepts tuition payments. The registration form includes a portion for establishing automatic payments. The form is recorded into a secure file and tuition is automatically paid via that credit card when billing for the month is set (on the 21st of the previous month) and therefore never subject to a late fee. Refusing the auto pay incurs a $5/month addition to the posted tuition rate. Gymfinity and its officers take great pride in and are dedicated to paying the company’s financial obligations on time. The only late fee possible is if the card expires and its replacement is not entered by the time payments are due. If payment information needs to be modified, we ask that parents do this at the desk or through the online Parent Portal.

This requires the annual completion of a registration form and payment; this is usually done in July or August and expires on July 31st. the next year. Parents will be made aware of these well in advance as they will need to complete the process online.

The annual fee is posted in September and will be prorated for families joining Gymfinity during the year. The fee is intended to offset some of the program costs associated with the operation of the gym. If you have multiple children in the program you are still liable for only one family fee.

As mentioned previously, having a competitive team is cause for the escalation of many fees including the price of liability insurance and the need for more specialized equipment. There is also a much greater amount of time spent to accommodate the administrative needs of monthly payments and billing, meet entry, skill test development and more.

We encourage you to carpool as much as possible to save money and the environment, plus it promotes the team atmosphere. It’s the parent’s responsibility to get the athlete to training sessions and competitions on time and ready to perform. Athletes arriving late to a competition may be removed from the competitive roster. Each discipline sets their own “demanded arrival” time, arriving after that time will take the child out of the competition. This is non-negotiable and there are no exceptions. So, if you read a map like I do… leave earlier.

Team families are billed preseason for meets and uniform costs. This is charged to your tuition account and all charges are visible on your monthly statement.

Meet expenses and other season costs are billed as we go along. There will be no additional billing after season concludes, until the next season starts.

Uniforms may include competitive gear, practice gear and accessories (bag, jacket, warm-ups, etc.). All items are coordinated through Gymfinity’s pro-shop. Parents individually and collectively are forbidden from using Gymfinity’s name, image, logo or other references without express permission from Gymfinity’s owners.

A written letter of withdrawal must be submitted to the team director 30 days prior to termination of participation. We would prefer that the parents and athlete meet with the coaches for a brief exit interview to explain the departure and allow us the opportunity to better improve our program in the future. We will support 100% a well thought out decision made by the family and team athletes.

In terms of the financial account, the withdrawal date is determined by the date the letter is given to the team’s director. Should tuition have been paid for the month, a partial refund would be allowed. If the departure date is prior to the 15th of the month, one half of the tuition will be returned, if after the 15th no refund will be written. The preferred exit date would be at the end of a billed month. If a balance is still owed to Gymfinity at the termination of participation, Gymfinity will expect payment in full.

There is a refund of team fees available payable (following the end of season) when your child quits the team program. We will provide a refund for items that were unpaid. If uniforms were ordered or meets entered there will be no refund for them. If money is unspent it will be returned to the family.

Gymfinity hosts 2-5 meets each year. Some are intersquad, and some are in-house meets and no assistance is needed. However, some events like the Compulsory Gymnastics Star Invite and the Optional/Xcel Gymnastics Dairy Aire Invite will need many helpers.

Our meets calculate a portion of the money generated as pay for our helpers. Committee chairs get paid for their time and every helper is paid a portion based on the amount they helped. That amount is credited toward their tuition. So, it is “worth it” to help out. Not to mention, your son/daughter see the example you set for “volunteering” and always appreciate that you take a part in the activity they love.

Team families are billed $100/hosted meet prior to the season starting. This amount is refunded or applied as credit if the family fulfills the meet helper obligations. A minimum of 2 shifts per meet are required with a value of $50 each.

For concerns with the facility, program options, or coaching behavior you should report to the gym owner J Orkowski. Concerns will be handled in-house.

If you feel that your child is unsafe or is not being cared for in a professional way, contact the USAGymnastics Safety & Response team. Information can be found on USAG’s website.

If you believe that there is something criminally wrong with how your gymnast is being treated, contact 911.

Coaches in the gym are professionally monitored. They must pass Gymfinity’s rigous training requirements before they are allowed to interact with kids in the gym.

They MUST pass background checks done for 10 years prior to coaching and renewed every 2 years.

They are required to be certified through USAGymnastics for compliance with National Safe Sport regulations.

Coaches MUST pass a safety certification program through USAG every 4 years.

Considerations should include:

Carpooling with another adult that is not the child’s parent. There is no background check for parents. Be sure you are comfortable with allowing other people to drive your child.

Travelling with, sharing hotel rooms, or attending sleepovers with team mates should also be an area of concern. Be sure you are comfortable with supervision and safety.